Exhibitors Resource Center

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Be a part of the industry event of the year! ASTRA member manufacturers and affiliates are invited to book booth space for ASTRA's Marketplace & Academy 2021 trade show and conference, held August 5-8, 2021 in Minneapolis, Minnesota.


Secure your spot by following these steps:

We recognize that this has been an unusual year (this may be quite the understatement!). Marketplace & Academy 2021 is scheduled to be held as a live, in-person event during August 5-8, 2021 at the Minneapolis Convention Center. We remain in constant communication with key show partners to closely monitor the situation and create a safe and healthy environment for our show. We are exploring all options and will continue to keep you informed of any updates as the situation evolves and new information becomes available. 

How to secure a booth?

​Summit Exposition will begin taking reservations starting on December 11 based on the priority point system.  Those companies with higher points will receive an email from exhibit@astratoy.org with their individual date and time.   

1. Note your space draw date & time. Those companies with the required level of priority points will receive an email the week of 12/5.

 

2. At your appointed date & time, call the Summit Exposition office at (412) 882-1420 to select your space for ASTRA’s Marketplace & Academy 2021 in Minneapolis, Minnesota.

3. View the online floor plan of available and sold booth spaces in real time. Have your top choices ready. 
 

4. After the call, e-mail or fax your completed 2021 Exhibitor Application and Contract within 10 days to exhibit@astratoy.org or fax to (412) 532-3747. 

After all conference calls are completed,  all remaining exhibit space will become available to the remaining companies with priority points starting January 11. Choices will be made in the order that completed contracts are received via email or fax. Reminder emails for these companies will be sent out one week prior.

Finally, reservations for those member organizations without priority points will begin February 1.  

Rates

**There is a $300 corner charge 

Booth Size
Member Rate
Non-Member Rate
10' x 10' Inline
$2,000
$4,000
10' x 20' Inline
$4,000
$8,000

Standard Booth Inclusions

Each 10’x10’ space will include*:
 

  • One (1) 6’ skirted table, two (2) chairs, and one (1) wastebasket.

  • One (1) 7” x 44” black & white ID sign with company name and booth number

  • Two (2) complimentary Full Conference exhibitor badges per 10’ x 10’ space

  • Complimentary registrant list of attendees after the show for one-time-only use

  • Company name, booth location, and show special will be included in show materials

  • Digital booth listing on the online floor plan

*Please note that exhibitors must opt-in to receive the provides booth furnishings. Information will be available in the exhibitor service manual when it is released.

Half 10’ x 5’ Booths (10’ wide and 5’ deep) in the First-Time Exhibitor Pavilion:
 

  • One (1) 4’ long x 2’ wide x 30” high table, one (1) chair, one (1) wastebasket

  • One (1) 7” x 44” black & white ID sign with company name and booth number

  • One (1) complimentary Full Conference exhibitor badge per 10’ x 10’ space

  • Complimentary registrant list of attendees after the show for one-time-only use

  • Company name, booth location, and show special will be included in show materials

  • Digital booth listing on the online floor plan

 
 

Frequently Asked Questions

Exhibitor Questions

What is the cancellation policy?


A nonrefundable deposit of 50% of total cost of reserved exhibit space is due with application. Balance on booth space is due February 28, 2021. No refunds issued after February 28, 2021. If Show Management receives written request for cancellation of space on or before February 28, 2021, the exhibitor will receive a refund less the 50% deposit. For cancellations received after February 28, 2021, exhibitors are liable for 100% of the cost of space and no refunds will be given. See ASTRA 2021 Show Rules and Regulations document for full Cancellation Policy.




What safety measures are being put into place in light of COVID?


The health and safety of the ASTRA community is of the utmost importance. ASTRA will follow all guidelines in place by both the local and state government at the time of the meeting. Safe practices recommendations include mask/face coverings, temperature checks, enhanced cleaning and disinfecting, hand sanitizing stations, social distancing, high drape borders between booths and enhanced signage for one-way traffic flow. ASTRA is closely monitoring the situation and will keep members updated as more information is available.
The latest policies at the Minneapolis Convention center can be found at https://www.minneapolis.org/minneapolis-convention-center/coronavirus/




What will happen if the in-person event is canceled?


All money for booth space at the Minneapolis Marketplace & Academy will be credited toward a future in-person event that ASTRA will be putting together as soon as possible after the June dates of Marketplace & Academy.




What are the dates and time of the Marketplace?


Tentative schedule: Exhibitor Set-Up - Thursday, August 5 - 8:00 am - 6:00 pm Show Open - Friday, August 6 - 9:30 am - 7:00 pm Show Open - Saturday, August 7 - 9:00 am - 5:00 pm Tear Down - Saturday, August 7 - 5:00 pm - 11:00 pm




How do I order booth furnishings or ship my materials?


The Exhibitor Service Manual will be released in mid-May. You will receive an email to log into the exhibitor website with information on ordering products and services as well as shipping instructions.




How can I find additional information?


For more information, please contact Sean and Amy Sullivan at Summit Exposition Email: exhibit@astratoy.org Phone: (412) 882-1420 Fax: (412) 532-3747




What are the dates and time of the Marketplace?


Exhibitor move-in:

Wednesday, August 4, 9:00 am – 5:00 pm

Thursday, August 5, 9:00 am – 5:00 pm

Show open hours:

Friday, August 6, 9:30 am – 7:00 pm

Saturday, August 7, 9:00 am – 6:00 pm

Exhibitors move-out:

Saturday, August 7, 6:00 pm – 11:00 pm

Sunday, August 8, 8:00 am – 12:00 pm





General

Where do I find travel and hotel information?


Your Home Away from Home: Hilton Minneapolis

Be at the center of all of the fun when you book your stay at the Hilton Minneapolis, the official headquarter hotel of ASTRA's Marketplace & Academy! You'll have access to the climate-controlled skyway system, which gets you just a short 5-minute walk from the hotel.
Booking link: https://book.passkey.com/go/ASTRAAUG2021 To book by phone: 1-888-933-5363





We are excited to partner with Summit Exposition, a family-owned independent company bringing 20 years of trade show management experience.

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Sean and Amy Sullivan head up Summit Exposition, a family-owned, independent trade show management company. Bringing with them 20 years of trade show experience, Sean and Amy deliver individual attention to each client while maintaining a high standard of professionalism. Since its inception in 2005, Summit Exposition has produced a wide range of events throughout the United States as well as events in both Canada and Europe. Sean and Amy reside in the South Hills of Pittsburgh, PA with their two Labrador Retrievers.

Having worked with ASTRA for its Marketplace & Academy event from 2005-2016, Summit is excited to once again partner with ASTRA to bring Marketplace & Academy 2021 to life.

Contact Summit Exposition

Email:  exhibit@astratoy.org

Phone: (412) 882-1420

Fax: (412) 532-3747